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How to Optimize Restaurant Management Operations with Opsyte ?


The hospitality industry, especially restaurants and bars, is growing exponentially in the UK. However, efficient staff management remains one of the biggest challenges for business owners. Effective workforce management, reliable accounting systems, and streamlined processes are imperative for success.

Opsyte is a leading cloud-based hospitality management platform providing holistic solutions for these issues. This blog will discuss how Opsyte's tools, like online staff scheduling, rota templates, automated accounting, and insights, can help optimise operations.

Hospitality Staff Management Tools

Managing a team, especially one with varying availability, can induce headaches for any restaurant owner. Our hospitality staff management tools and module simplifies this process.

·       It offers digital time-tracking, allowing staff to clock in/out using mobile devices quickly. This provides real-time visibility into hours worked. The system also generates absence records and holiday entitlement reports automatically.

·       Another potent tool is the online staff scheduling or 'rota' system. It allows for creating rosters efficiently using such templates. These pre-defined templates for routine shifts save abundant time. The system also notifies staff about shift changes via email.

Owners can even monitor working hours compliance and export payroll reports with a few clicks. Additionally, the module assists with contract & document management in a centralised online archive.

Automatic Rosters with Staff Rota Template

Creating rosters manually is excruciatingly tedious. Opsyte streamlines this using customisable staff rota templates.

Owners can design templates for routine shifts, factoring peak hours, employee roles, etc. For example, a busy restaurant may have templates for breakfast, lunch, and dinner services.

·       These templates can then be applied with a single click to generate full rosters. Any future changes to templates are reflected immediately across past and future rotas.

·       The templates are also smart - they auto-fill open shifts considering staff availability and roles. For holidays or leaves, the system substitutes staff seamlessly.

·       This offers significant time savings. More importantly, it ensures consistent, optimised staffing aligned with business needs. Staff also have 24/7 access to their rotas online or via mobile app.

Restaurants Employee Scheduling Software

A key Opsyte feature is multi-site scheduling for chains. Owners can consolidate schedules for all locations and teams through a single portal.

For example, a quick service chain owner using Opsyte sees schedules of 50 restaurants with a single login. Complex multi-location edits are simplified. Performance benchmarks can also be analysed across stores.

·       The software generates actionable reports on productivity, working patterns, projected labour costs, and more. This helps streamline operations, control expenses, and boost profits substantially.

·       Owners get real-time visibility into daily attendance, which ensures correct staffing. They can even assign user permissions controlling data access for managers, team leads, etc.

In short, the centralised employee scheduling solution from Opsyte optimises personnel management for even the largest hospitality businesses.

Service Charge Distribution Management

The distribution of service charge in the UK is an important aspect of staff earnings. Opsyte streamlines this process with digital tronc or service charge management.

·       Owners can set up a tronc scheme on Opsyte defining distribution policies. All tips, gratuities, and credit card charges are auto-tracked. At the end of each settlement period, eligible staff members are awarded points proportionate to their contribution and hours worked.

·       The accrued totals are then divided as per the defined scheme. This brings transparency while ensuring a fair distribution. Compliance with stringent UK laws is simplified as well.

Staff also get digital payslips and contracts. In short, Opsyte brings restaurant tronc activities online, removing previous inefficiencies from manual cash-based systems. This benefits both businesses and staff alike.

Niche Specific and Best Software for Pubs & Bar

The challenges of running a pub or bar differ from those of a casual restaurant. Opsyte caters to these niche needs superbly.

For example, it offers additional tools like automated stock management and purchase order processing. When combined with the point of sale, owners get real-time visibility into inventory levels.

·       Automated purchase suggestions prevent stock-outs. 3PL integration streamlines replenishments. Advanced reporting analyses best-sellers and helps optimise beer and liquor assortments.

·       Features like online cashiering, daily flash reporting, scheduled cash drops, etc, further simplify cash management tasks. Meanwhile, the rostering solution helps deploy staff optimally over evenings, weekends, or events.

In short, Opsyte evolves beyond basic accounting to deliver full-stack technology addressing unique pub and bar operation needs. Automation provides owners time to focus on experience and service quality.

Hospitality Accounting Management

A robust back-end accounting solution is vital to gain insights driving strategic decisions. Opsyte fulfills this with its integrated hospitality accounting software module.

Daily sales, costs, schedules, etc, are aggregated automatically from core systems. Advanced reports analyse statistics like category-wise sales, labour as %age of sales, location benchmarks, and more.

·       Business owners get a weekly 'daily flash' snapshot of KPIs via email. They can even access real-time metrics via a dashboard. This enables prompt actions instead of waiting weeks for traditional accountants.

·      The module also facilitates automated bookkeeping workflows. Tasks like coding bills, recording journal entries, and generating financial statements are simplified drastically.

Owners get a unified view of transactions and can prepare reports for lenders/tax purposes with a single click. Integration with accounting packages like Xero/QuickBooks paves the way for entirely digital financial administration.

Conclusion

In the competitive hospitality realm, technological innovations empowering optimised operations are indispensable. Opsyte brings best-in-class staff scheduling, rostering templates, service charge tracking, accounting automation, and insights needed to streamline processes and boost profitability. Leveraging these tools sets businesses up for continued success in today's landscape.

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